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Facilities Coordinator - 10th Ramadan

CBRE GWS
10th of Ramadan City, Sharqia
Posted 4 years ago
67Applicants for2 open positions
  • 20Viewed
  • 13In Consideration
  • 0Not Selected
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Job Details

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Job Description

The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.

  • Responds to client inquires and concerns.
  • Ensures timely and quality service delivery to clients.
  • Follows up with clients to ensure customer satisfaction.
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
  • Communicates work orders to technicians and assists management in resolving problems.
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
  • Maintains files on work orders, proposals, and department files.
  • Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
  • Trains vendors on work order and billing procedures.
  • Processes invoices and ensures proper cost center coding.
  • Assists with the inspections on the facility campus.
  • Uses pc and/or PDA for work order system, email, ESS and training.
  • Assist with process and procedure training.
  • Operate budgets on behalf of the line manager.
  • Liaison with contractors on ordering and invoicing queries.
  • Assist as required in; collation of performance management data, delivery of service development initiatives, budgetary control as required.
  • Invoice reconciliation/confirmation for finance.
  • Other duties may be assigned.

Job Requirements

  • Bachelor Degree, in addition to 2-5 years of experience in a related field.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.

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