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Executive Personal Assistant

Energya Cables
Cairo, Egypt
Posted 4 years ago
447Applicants for1 open position
  • 425Viewed
  • 91In Consideration
  • 332Not Selected
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Job Details

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Job Description

  • Prepares documents and presentation materials; screens and responds to incoming correspondence, inquiries, and phone calls; drafts letters and official information releases; arranges and attends meetings; takes and distributes minutes.
  • Manages the executive’s appointments and schedules and makes travel arrangements to make best use of their time
  • Gathers, compiles, verifies, and analyses information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases
  • Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
  • Facilitates smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public
  • Accesses the executive's email accounts to schedule their appointments and answer or redirect routine inquiries from internal or external sources
  • Provides specialist project based administrative support when required
  • Handles confidential information and maintains the security of the executive’s records and files
  • Maintains the executive's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets
  • Performs other administrative tasks using independent judgement and discretion
  • Plans, organizes, and schedules own workload so that all activities are completed accurately and on time
  • May supervise more junior employees within the administrative function

Job Requirements

  • Bachelor degree in Business Administration or a closely related field.
  • Office management certificate is a plus.
  • 7+ experience in related office management.
  • Excellent English.
  • Good skills in using Excel, Word, Outlook and PowerPoint.
  • Excellent communication skills.
  • Reliable.
  • Highly organized.
  • Flexibility and adaptability with ability to multi task to juggle a range of different tasks and to work extra hours to meet deadlines.
  • An understanding of confidentiality issues and the use of discretion

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