Job Details
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Job Description
Administration
- Perform all secretarial and administrative duties and a variety of office tasks.
- Assist in meetings and events preparations.
- Files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems; locates and retrieves files from manual or computerized systems to provide requested information.
- Create new files, update file information to maintain accurate files; merges and assembles files to maintain records; delivers and/or picks up files to provide requested information; photocopies files as requested.
- Track and log in work using computer, logs, receipts, and forms to maintain accurate records.
- Provide strong support to all the Travel activities such as: air tickets, hotel, car rental, etc.
- Maintain an organized meeting agenda for the Director/Plant Manager..
- Maintain an updated Leave Plan for the Director/ Plant Manager.
- Ensure the Director/Plant Manager calendar/schedule is manageable or re-directed where possible. Handle conflicting priorities efficiently/effectively.
- Pro-actively relieve Director/Plant Manager of administrative and business details.
- Pro-actively support material requisitions issuance and tracking.
- Pro-actively support personnel relocation activities related.
- Provide on-time offices consumables to all personnel.
Controlled Document Administration
- Maintain an organized system to manage the Controlled Document following the existing procedures in place.
Financial Performance
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Support issuance of expenses reports ensuring the content of all back-up receipts/invoices
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Coordinate Corporate Credit Cards expense reports to ensure they are completed accurately and on-time.
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Collect all approved Credit Card reports, scan and e-mail to CEO admin. Assistance within monthly deadline.
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Maintain a proper control of the offices consumables and printing materials.
Travel Assistance
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Assist in obtaining air tickets, hotel, car rental, etc.
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Arrange with the selected Travel Agency all the air tickets reservations.
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Arrange for Hotel booking
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Coordinate personnel transportation in Egypt, Cairo or Damietta and abroad as required.
Job Requirements
- Damietta or Portsaid based candidates only.
- Experience as a Director/ Plant Manager Administrative Assistance in the Oil & Gas or Petrochemical Plant Operation is preferred.
- Position demands a strong knowledge of policies and procedures management applicable concepts.
- Fluent English speaking is strongly required.
- A degree from the technical bilingual secretarial institute is an asset.
- Position requires at least 3 years experience as a Manager Administrative Assistance.
