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Job Description
- Handling daily office work (printing, faxing and mailing, Receiving and signing shipping issue.
- Coordinate travel arrangements ( Visa issue, Flight ,Hotel Reservation)
- Provide verbal, written translation and prepare correspondence.
- Provide personal administrative support to high management.
- Project a professional company image through in-person and phone interaction .
- Meet and greet clients and visitors.
- Doing Document control task if Document control are loaded or absent.
- Provide administrative support to other departments (HR & Account )
- Make filing for all sent items, received files in hard & soft copy.
- Updating our brochure or any documents for publications or presentations if required.
- Identify all letters by numbers.
- Printing and filing all mails and attaches (Sent and Received).
- Be sure that all documents are distributed correctly.
- Follow up medical insurance
- Distribution of couriers
- Delivering and Distributing the drawings and the letters to the client and the contractor
- Managing correspondence of head office and branches outside Egypt
- Preparing events outside
- Follow up Newspaper and advertisements
- Project and Tenders number reservation
- Followup Businessmen association (eg. EBA & SEBA)
- Meeting Room Reservation.
- Attending meetings to take meeting points.
- Perform other duties as assigned.
Job Requirements
- Bachelor degree.
- 1-3 years of experience in the same field.
- Fluent English is a must
- Basic reading, writing, and arithmetic skills required.
- Knowledge of ethics with colleagues or with owners
- Knowledge of telephone protocol
- Computer literate with the ability to learn new software applications as AUTO CAD
- Duties require professional verbal and written communication skills
- Excellent organizational skills and discretion with confidential information.
- Must have the ability to work under pressure.
- Very good computer skills (Windows - Excel - Word- Outlook – Internet)
