Project Coordinator

Job Description:

• Record new projects to include the date of receiving the order, handover dates and opening on the application as per the department guidelines and processes

• Attend Meetings held between Project Managers and COM, register requirements and follow-up with PMs until pending tasks are completed.

• Generate monthly reports to COM as per the department list of reports with pending Issues in Projects.

• Follow-up Internal Policies & Procedures such as Web Time Sheet (WTS), (CRM) & Great Plains, systems, CR registration, cost category re-allocation, PO registration PO closure,…

• Follow-up the Business Plan to register any reviews during the year by attending all units’ meetings.

• Participate in for the preparations of Monthly Business Report Meeting to review Business Plan updates with management.

• Follow up on MS Project all plans with achieved tasks and register delays. Send due tasks to PMs and follow up with them till completion.

• Monitors and records any changes in Purchase Orders (Running

• Projects) (increasing-decreasing-cancellation).

• Review new PO documents according to the organization processes and DOA matrix.
• Check and verifies projects Revenue/ Cash Out and collection on the tracking application and generate the required reports.
• Coordinate with HCD and report any required data for BSC calculations
• Maintain and update POs cost categories as per company guidelines and processes.
• Responsible for PO closure as per the company closure guidelines and processes
• Check and verifies GP data entry, monitors /correct any mistakes on a regular basis and generates the required reports.
• Generate monthly statistics reports about POs such as Monthly status, Critical projects, Revenue / Cash Out, Closed Projects,..etc).
• Review monthly progress reports and follow up with the PMs for any project’s issues..
• Share knowledge from lessons learnt with other team members a coordinate with COM to upload on KM
• May join awareness sessions to introduce the systems’ data requirements for users.