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Job Description
- Handles the day-to-day administrative activities of the Line Maintenance team, this includes _but not limited to_ communication, manpower allocation, procurement, rostering, time sheets, attendance, reports, training coordination, payments, issuing/renewing licenses, filing, mail, etc.
- Coordinates department and teams’ meetings when needed; prepares agenda, communication, and minutes of meeting and circulates accordingly.
- Maintains an accurate database for all the Line Maintenance team ensuring records are regularly updated for all.
- Ensures that the roster and manpower schedule across the shift is as per GCAA regulations and is scheduled in a cost effective manner and properly communicated to concerned parties.
- Coordinates with Line Shift Managers, Maintenance Manager - Line & Outstations and HR Department, on monthly basis, to finalize the time sheets and overtime calculations for all Line Maintenance staff as per the records extracted from attendance control system, and as per Air Arabia policies and procedures.
- Manages the procurement and purchases requests and inventory in a cost-effective manner ensuring all needed material are ordered, purchased, received and stored as per Company’s adopted procedures and in coordination with the Procurement Department.
- Ensures the readiness of staff uniforms and necessary daily used safety tools such as helmets and airport safety vests.
- Coordinates the process of purchasing, delivering, distributing, storage and handover of the uniforms and safety tools focusing on efficiency in utilization and in identifying eligibility and criticality.
- Coordinates with other Company departments and cross-functional teams such as Quality Assurance, Safety, MCC, Scheduling, IT, Legal and Finance on function-related matters as and when required.
- Supports the Outstations coordinator in all activities related to handling the Outstations Maintenance such as communication, manpower allocation, etc. to ensure smooth work-flow.
- Generates function-related reports and statistical sheets and records when and as required, such as performance reports, attendance reports, accidents reports, injury reports, AOG reports,etc.
Job Requirements
- 2+ years of experience in an administrative role dealing with staff matters and contracts in any industry.
- A manufactures experience and managing shift basis schedules is needed.
- Technical knowledge would be an advantage.
- Effective team player with experience in an administrative/coordinator role supporting teams.
- Very good exposure and reasonable experience in handling rosters and shift-pattern manpower allocation.
- Excellent communication skills (verbal, written) expressed in high level of accuracy.
- Proven skills in working with data and resources in a cost-effective manner.
- Possesses excellent organizing and time management skills even in frequently changing environments.
- Applies judgment in assessing matters combined with good problem solving and decision making skills.
- Dependable, self-initiative, takes ownership, and displays energy and enthusiasm.
- Multi-task oriented with high attention to both results and details.
- Capable of using technical skills and interpersonal relations to support company’s objectives.
- Capable of working hard and under pressure.
- Demonstrates the ability to contribute and successfully deliver against business strategy and set KPIs.
