Executive Secretary

Main Job Duties:

• Acting as the first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments.
• Liaise with internal and external shareholders to ensure a smooth flow of communication and understanding.
• Follow up on directions sent through the Office of the Executives, monitoring their progress.
• Managing databases and filing systems.
• Booking and arranging travel, transport, and accommodation.
• Plan, organize and execute projects and a range of diverse assignments.
• Organizing events and conferences.
• Proactively identify issues and priorities.
• Plan, organize and execute effective delivery of reports, programmed as required by the Executives.
• Build professional relationships with senior management and the leaders in the organization.
• Compiling and preparing reports, presentations, and correspondence.