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Job Description
- Be a partner to the Chairman and help leverage the chairman’s time by performing various duties based on the shifting and growing needs of the CEO and the company.
- Participation in program management which involves duties on a regular weekly, monthly and quarterly basis as well as project management for strategic and ad hoc initiatives
- Performing diverse, advanced support duties including: coordinating strategic business projects and helping to guide them to completion; managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel arrangements; meeting/event planning and preparations; interaction with all levels of the organization as well as a wide range of external parties; and handling/coordinating confidential and sensitive information.
- Act as an ambassador/gatekeeper to the chairman, ensuring he is kept informed of upcoming events, commitments and responsibilities with appropriate and timely follow up
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through to successful completion, often with deadline pressures.
- Attend key staff and team meetings as required, preparation of agenda and meeting minutes as needed. Independent follow-up on action items from meetings.
Job Requirements
- Strong problem-solving and decision-making skills.
- Proven organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with various internal and external stakeholders, including other executives, staff and board members.
- Sharp business judgment, ability to see "big picture" and to prioritize, while working independently, yet asking for help when necessary.
- High energy, strong work ethic, disciplined execution skills, willingness to do whatever it takes to deliver results.
- 20+ years of Executive Assistant work experience.
- Ability and flexibility in response to changing priorities and needs.
