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Job Description
- Copy, scan and store documents.
- Review and update technical documents (e.g. manuals and workflows).
- Distribute project-related copies to internal teams.
- File documents in physical and digital records.
- Create templates for future use.
- Retrieve files as requested by employees and clients.
- Manage the flow of documentation within the organization.
- Ensure proper organization and security of documents (paper and electronic).
- Log document requests and help retrieve documents as needed for employees.
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- Open a file with new Tender No. & Title and on receipt of Tender Documents
- Stamp received with date original tender documents.
- Upon receiving all incoming correspondences, Offers, Quotations etc., Stamp time received, distribute to relevant persons.
- To keep a copy of As Submitted priced copy of Tender Documents
Job Requirements
- Strong IT skills in MS office including outlook, excel and word.
- Bachelor's Degree in any related field.
- Good attention to detail
- The ability to multitask
- Highly organized
- Excellent communication skills
- Proficient typing skills
- Minute taking
- Coordinating mail-shots and similar publicity tasks
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