Administrative Assistant

Administrative Assistant Job Description

• We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Administrative Assistant Responsibilities:

• Handling office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering / stock take of supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Respect the privacy and confidentiality of Management, Supervisors and Staff in regard to handling sensitive Documents and Data (A confidentiality agreement will be signed upon job commencement). You will be required to File and Manage some basic HR documentation within your role as an Administrative Assistant.