Front Office Administrator

Job Brief:

We are looking for a reliable Receptionist & office administrator. She will undertake administrative tasks, ensuring everyone has adequate support to work efficiently.

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Answers the phone in a timely manner and direct calls to the correct offices.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains safe and clean office area by complying with procedures, rules, and regulations.
• Coordinates office tasks and activities to ensure office operations run smoothly at all times and to secure efficiency and compliance to company policies.
• Supervises administrative staff (office boys, messengers, and drivers) and dividing responsibilities to ensure optimum performance.
• Tracks stock of office supplies and place orders for stationery and buffet supplies.
• Makes travel arrangements and schedule meetings, appointments and event calendar.
• Keeps track of personnel hiring procedures and documentation
• Create and update records and databases with personnel attendance and leaves.
• Assists with the onboarding and settling of new employees ensuring providing a convenient workspace and providing new hire requirements.
• Assists all company departments with administrative and clerical tasks.