HR / Admin Assistant

Main Purpose:

• Execute administrative duties according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Main Accountabilities:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
• Enter data into the HR database (Homere) and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security/ Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings, upon request.
• Prepare expats Monthly perdiems and allowance sheet
• Manage guest houses needs and follow-up with the Logistics teams for house maintenance and supply orders.
• Manage the Guest houses and office cleaners.
• Manage project Stationary and Tea break
• Assist the Admin Manager in all project related recruitment process
• Assisting Admin Manger in planning and organizing all work related events. (Annual gatherings, ARO, Team buildings)
• Follow-up staff leaves balances and keeping accurate records of it.