Job Details
Skills And Tools:
Job Description
The opportunity As a Senior Workplace Coordinator, you will be an integral part of the facilities and hospitality services team, and a pivotal force in managing facility, inventory and maintenance related activities. At the same time, you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism.
Your key responsibilities Assist the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning. Other key responsibilities include:
- Liaise with building management and external suppliers on alterations, reconfiguration and construction
- Coordinate work with related parties on furniture and workstation set up, network point installations, vending services, equipment, etc.
- Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office
- Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc.
- Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies
- Assist in preparing purchase orders and maintain purchasing records and pricing information Oversee resource deployment as necessary and based on workload requirements
- Keep the office seating plans and utilization reports updated
Job Requirements
Skills and attributes for success
- Proactively seek ways of improving the office environment, recycling & other environmental friendly processes
- Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
- Demonstrate a good understanding and knowledge in the field of purchasing
- Ensure consistent quality of output/services is provided and requests are processed promptly
- Contribute to the initiatives of strengthening and streamlining the facilities management
To qualify for the role you must have
- 2-4 years’ experience working in a fast paced environment in facility management or procurement
- In depth knowledge of systems, tools and procedures for office maintenance, office & facility management
- Verbal and written communication skills
- The ability to manage a diverse workload
Ideally, you’ll also have
- A bachelor’s degree in a related field