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Job Description
- The Music Administrator provides technical and administrative support to the Director of Performing Arts and the head of Music to ensure efficient day-to-day operations for the performing Arts department. They should be an excellent English speaker and Arabic.
Responsible to: Director of Performing Arts
Peripatetic Staff
- Coordinate the Timetabling with the visiting staff
- Ensure Timetables are correct and pupils are being rotated correctly
- To make sure the timetables are posted to parents, staff and on the correct notice boards in each of the Buildings where lessons take place
- Ensure that the visiting staff know the school calendar (holidays, school events etc)
- Keep and administer the visiting teachers registers
- Keep an up to date register of Instruments and which teachers/pupils are using them
- Answer emails and phone calls from parents and staff
- Ordering of Instruments and repairs
- Respond to initial inquiries regarding to instrumental lessons
School Room Booking System
- Collate the bookings and enter into the system and delete as necessary
- Make sure the bookings are up to date and email staff if there are clashes.
- Liaise with the Music technical team
- Liaise with whole school staff over bookings for all halls
General Admin
- Make sure that the stock of spare equipment is complete and order as required.
- Working with the costume department to ensue all the costumes that are needed are sourced/made and per requirements for each show.
- To be in charge of the social media for the Performing Arts department
- Front of House at Concerts/Shows and Photography/filming of performances.
- General administration for Performing Arts Staff in both schools.
- Keep the Music Library organised.
- Manage/oversee ticket sales for shows and concerts
- Liaise with the marketing team for posters and programmes for concerts and shows.
- Liaise with the maintenance workers/carpenters for repairs and construction of set
- Assist in ordering music and Instruments from local suppliers
Job Requirements
- A good knowledge of Music is essential
- Willingness to cooperate and maintain a strong work ethic
- Attention to detail
- Ability to recognize errors or omissions
- Good communicator
- Ability to work as part of a team
- Ability to work under pressure
- Ability to be able to work independently and complete tasks
- Ability to be able to manage a number of responsibilities simultaneously
