Job Details
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Job Description
Telephone:
- Answering, screen and channel incoming calls.
- Receive Visitors/Vendors.
Booking:
- Assign duties, whilst keeping a record of the drivers’ whereabouts and activities.
- Assist in travel arrangements and hotel reservations for visiting missions and consultants.
- Assign meeting rooms upon the request of the staff.
Payments:
- Receive courier invoices, sort and check the courier bills before payment, and prepare the payment memo with the relevant charge codes.
- Receive, sort, distribute, and follow up on payments for mobile personal calls and prepare the payment memo for the finance department to handle.
- Receive, sort, check the accuracy of the local office phone lines and prepare the payment memo with the relevant charge codes.
Administrative tasks:
- Keep track of daily newspaper subscriptions, delivery, and distribution.
- Handle all incoming and outgoing courier/pouch and ensure staff provide the relevant charge codes, whilst keeping courier track and trace lists updated.
- Update the staff contacts list & telephone lists and distribute periodically.
- Responsible for the stationery supplies and order.
- Assist with typing, photocopying, faxing, etc. as required
- Accepts ad-hoc tasks assigned.
Job Requirements
- Bachelor degree preferred
- Excellent knowledge of Arabic and English, both written and verbal
- Minimum one-year work experience in telephone screening, and/or secretarial workflow and skills (typing, filing, meeting arrangement and general administration).
- High level of inter-personal skills in a multicultural environment
- Computer literacy (word processing, spreadsheets)
- A high level of integrity and reliability
- Ability to work overtime if and when required
