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Job Description
- Reviews & processes purchasing requests such as purchase requisitions and small purchase orders for goods or services to ensure compliance with the institution's purchasing procedures, the state procurement code, and user requirements .
- Prepares simple bids and proposals, supporting spreadsheets, comparisons, recommendations, and justifications; assists in bid openings; obtains telephone quotes when indicated
- Interacts with vendors and departments regarding procurement procedures and status of orders.
- Maintains records in accordance with established policies and procedures and audit guidelines
- May validate, reconcile, and process receiving reports, vendor invoices, and other payment documents.
- Provides liaison services between vendors and departments for order status, procurement procedures, and problem resolution; researches sources of supply; advises departments on cost effective alternatives
- Maintains data information, files, reports, price lists on assigned commodities; negotiates prices and terms.
- Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, change orders; researches sources of supply; determines sole source validity and methods of procurement action.
- Identifies & resolves purchasing problems relative to procurement actions in conformance with contract law, and in coordination with legal counsel when indicated.
- Follows up to ensure timely & accurate product delivery.
- Performs miscellaneous job-related duties as assigned.
Job Requirements
- 2-4 years experience directly related to the duties and responsibilities specified in job description
- Good organizational skills
- Strong interpersonal skills
- Negotiating skills
- Good Communication skills & ability to work with wide range in a diverse community
- Decision maker
- Analytical & problem solving skills
- Ability to work under pressure
