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Senior Document Controller

Palm Hills Developments
Cairo, Egypt
Posted 4 years ago
146People have clicked1 open position
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Job Details

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Job Description

PURPOSE OF THE JOB

  • Administrative Project Management Software.
  • Develop and maintain document control processes and systems for the efficient management and recording of technical and commercial documentations.
  • Regulating and attending meetings, produce professional minutes of meetings and task logs. circulate and follow-up till closure.

ESSENTIAL FUNCTION AND RESPONSIBILITIES

  • Responsible for the maintenance, review and update of document control process.
  • Administrate the project management and document management software ( PROCOOR, UNIFIER or similar).
  • Manage all aspects of the document control activities, including distribution and auditing controlled documents, maintenance of the department's electronic directories, tracking and reporting on document review progress Work independently.
  • Develop and set-up the Document Storage System, and compilation, typing, issuing and distribution of documents in an effective manner.
  • Setting up and managing the folder structures, document attributes, users and user permissions
  • Receiving, filing, copying and internally and externally distributing both paper and electronic versions of all documents/ Drawings.
  • Dispatching all signed Document Comments, Note and correspondences to targeted recipient (i.e. Client, Contactor, Site team..etc) and maintain the documents with respect to the filing plan.
  • Exporting invoice data through ERP System.
  • Create an internal database for ingoing and outgoing submittals.
  • Use department databases to track and manage and control issued documents. Assign required document tracking numbers/ Codes.
  • Adhere to and enforce PHD policies and procedures related to document control.

Job Requirements

Education

  • University Graduate.

Work Experience

  • 5-7 years of relevant experience within a construction/ engineering/ real estate fields .

PC Knowledge

  • Ability to utilize multiple word-processing and database applications including MS Office applications Word, Excel, Access, as well as Adobe Acrobat, etc.

Technical skills

  • Experience with Quality System Documentation and good documentation practices. Experience in utilizing PORCOOR or UNIFIER is an assest.

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