Job Details
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Job Description
Responsibilities:
Maintain office services main activities:
- Design and implement office policies.
- Establish standards and procedures.
- Organize office operations and procedures.
- Supervise office staff.
- Prepare time sheets.
- Control correspondences.
- Review and approve supply requisitions.
- Liaise with other agencies, organizations and groups.
- Update organizational memberships.
- Maintain office equipment.
Supervise office staff main activities:
- Assign and monitor clerical and secretarial functions.
- Recruit and select office staff.
- Orient and train employees.
- Provide on the job and other training opportunities.
- Supervise staff.
- Evaluate staff performance.
- Coaching and disciplining staff.
- Maintain office records Main Activities.
- Design filing systems.
- Ensure filing systems are maintained and up to date.
- Define procedures for record retention.
Maintain office efficiency main activities:
- Plan and implement office systems, layout and equipment procurement.
- Maintain and replenish inventory.
- Check stock to determine inventory levels.
- Anticipate needed supplies.
- Verify receipt of supply.
Perform other related duties as required:
- Ensure protection and security of files and records.
- Ensure effective transfer of files and records.
- Transfer and dispose of records according to retention schedules and policies.
- Ensure personnel files are up to date and secure.
Job Requirements
- For Female only
- Max. age 35
- Previous Office management experience is a plus
- Knowledge of Human Resources management.
- Advanced level of English, both oral and written.
- Ability to maintain a high level of accuracy in processing information.
- Excellent interpersonal skills.
- Analytical and problem solving skills.
- Decision making skills.
- Effective verbal and listening communications skills.
- Attention to details and high level of accuracy.
- Very effective organizational skills.
- Advanced PC skills including working in spreadsheet and word-processing programs at a highly proficient level.
- Stress management skills.
- Time management skills.
