Document Controller

DESCRIPTION DOCUMENT CONTROL:-

• Establishing the firm Document Control system roles and process
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per Client quality formatting requirements.
• Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence folders for individual projects.
• Work in strict co-operation with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.
• Perform duties as required to assist the project team.
• Collect and maintain files of the latest revision level documentation necessary to define product configuration and control manufacturing processes.
• Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Perform clerical typing duties to generate documents as necessary.
• Implementation of the Project File Structure.
• Issuing and tracking of all documents.
• Filing all project related documentation in electronic and hard copy format.
• Supports technical projects and departments.
• Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.
• Allocates and controls the document numbering system for the project work.
• Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
• Accurately updates information as required.
• The role of Document Controller is critical in the support of technical teams, departments and projects in the filing and storing of project related documentation.
• Documentation may be of a confidential or sensitive nature and need to be stored in line with company and industry guidelines.
• Create and revise various types of engineering and technical documents for our high technology manufacturing environment
• Review and suggest improvements to proposed documents
• Design and create simple illustrations within documentation
• Utilize computer skills and graphics expertise to create and update high quality document