Job Details
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Job Description
The Training Officer, USAID Participant Training Programs serves as the day to day backstop for U.S.-based long-term participant training activities and may support several USAID projects. S/he is responsible for coordinating all training interventions and keeping up with participant progress. S/he assists the Program Manager in planning, developing, implementing, and evaluating training activities.
The Training Officer directly supports and monitors a caseload of between 20-62participants in long-term programs. Work is carried out independently under the general supervision of the Task Manager.
Monitoring:
- Monitors and supports the well-being, academic progress, and compliance with USAID and J1 visa requirements for 20-80 international participants completing a degree in the U.S.;
- Conducts monitoring visits to monitor participants completing internships and/or In-country programs;
- Supports and leads orientation and re-entry programs
- Supports data entry, verification, and maintenance in TraiNet.
- Enforces USAID Participant Training policies (ADS 252 )
Program Development Process:
- Assists with the program development process for In-country short-term training programs, including researching and identifying potential short-term training providers;
- Manages the competitive procurement of training providers to meet specific technical needs;
- Monitors the provision of training by the provider;
- Prepares final reports;
- Assists in identifying internship opportunities for scholars and career development goals for academic graduates.
Program Support:
- Liaises with the IIE Placement division and field office on placement status;
- Contributes to and edits program reports for USAID
- Reviews and monitors data and reporting for accuracy and completeness;
- May Support other teams during peak times or as needed.
Budgeting:
- Prepares and monitors individual scholar budgets and/or short-term training budgets;
- Supports payment process for tuition payments, disbursements, and other program costs
- Completes expense reports in line with IIE policies following campus visits.
Job Requirements
Formal Education
- Requires a Bachelor’s degree in order to apply a working knowledge of the theories and principles in a specialized field or work discipline.
Work Experience
- At least five years of related work experience.
Other Knowledge, Skills, and Abilities
- Ability to work on and prioritize multiple tasks.
- Ability to work well under pressure and meet deadlines.
- Good written and verbal communication skills.
- Intermediate knowledge of Microsoft Office Suite.
- Ability to interact with all levels of team members and external contacts; sensitive to cultural differences when working with people from other cultures.
- Ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.
- Ability to compare and evaluate possible courses of action and recommend or decide an appropriate course of action.
- Excellent organization, coordination and observation skills with high attention to detail.
- Ability to take initiatives and solve problems, as needed
- Knowledge of TraiNer and USAID rules and regulations pertaining to participant training, technical assistance, and procurement
