Purchasing Officer

General responsibilities

• Responsible for building and maintaining an inventory of consumables and non-consumable school materials including, but not limited to:
• Furniture
• Consumable teaching supplies such as pencils, crayons, markers, and paper
• Non-consumable teaching supplies including science equipment, learning resources, and sport equipment
• All books, including library resources and textbooks
• General office supplies
• Cleaning supplies and equipment
• Materials required for the maintenance of the building and hygiene
• Supplies for maintenance and upkeep of the building, transportation, and equipment
• Barcode assets, such as books, furniture, and science supplies, conducting semi-annual and/or annual inventories of all non-consumable assets
• Responsible for creating a list of local suppliers to supply school requests on a regular basis, including all contact and billing information, discounts available, and more
• Arrange multiple bids for supplies when directed while presenting recommendations to line management regarding suppliers and supplies
• Maintain any contracts or purchase agreements with suppliers
• Ensure that all orders have been approved according to school procedures
• Ensure that all materials received are what was ordered and in good condition
• Ensure that all procurement is done in a timely, cost-efficient manner
• Be mindful of health and safety with regards to shipping and handling of certain supplies such as chemicals, and ensure that storage of supplies is done in a safe, organised manner in keeping with health and safety regulations and awareness
• Delivering materials to offices, classrooms, or departments in keeping with school procedures as well as in a safe and timely manner
• Assist in the coordination of any annual overseas order