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Job Description
Job Role
The job is to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to your Direct Manager’s working life and communication. To provide high-level personal assistance and administrative support to the Direct Manager.
About the Job
- Making appointments and planning their Direct Manager’s diary
- Responsible for organizing GM travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
- The Executive Assistant is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the entire organization.
- Act as the first point of contact for the office, meet& greet visitors, handle inbound calls and monitor inbound email inquiries.
- Ability to develop comprehensive reports
- Manage and maintain GM’s calendar including scheduling appointments, internal/external meetings and conference calls.
- Further tasks according to instruction of the General Manager
Job Requirements
- Fluency in English is a Must
- High level of professionalism and a strong ability to relate to people of all business levels
- Knowledge of office management systems and procedures
- Integrity and confidentiality
- Ability to multitask and prioritize daily workload
- Highly proficient in MS Office software
