Job Details
Skills And Tools:
Job Description
The ICRC is a neutral, impartial and independent organization, which has been working in Egypt since the beginning of the second world war. Its exclusively humanitarian mission is to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. The ICRC endeavors to alleviate suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.
The ICRC’s Management in Cairo:
- Is looking for an Assistant & IM Officer to be based in Cairo. The person will be responsible to provide high level administrative support, coordinate the activities and ease the decision making process by helping to establish and organize priorities, according to the objectives set by the organization. S/he will be responsible for the information management ensuring a coordinated and consistent work flow, and act as the focal person for written protocols, correspondence and computer tools such as SharePoint, Lotus Notes databases and web-based application. S/he will manage and coordinate the Chancellery Department and will be in continuous contact with staff in all departments.
Major Duties and Responsibilities:
- Under the direct supervision of the ICRC Cairo Head of Delegation and the Information Management Advisor, the Assistant and Information Management Officer will:
- Organises and manages coherent and efficient information flow (internal & external),
- Writes and revises information management and communication procedures and guidelines,
- Implements and monitors projects related to ICRC information environment strategy,
- Proposes changes and improvements in order to ensure the right treatment and sharing of documents,
- Keeps various databases and lists updated,
- Makes sure that institutional documents are properly filed,
- Trains and supports users on all topics related to information management.
Is the reference person for the following:
- ICRC protocol, rules for correspondence, document security, filing and intermediary archiving and how to use standard computer technology. Ensure compliance with the rules of visual identity in external presentations, letterheads, etc.
- Ensures that all users apply ICRC related policy and procedures.
- Trains, supervises and supports the staff under her/his responsibility and implement whatever changes are needed to ensure optimal performance.
- Supports the head of delegation and the management team:
- Acts as a facilitator within the management team and eases decision making process, ensuring a coordinated and consistent work flow. Is responsible for the general secretarial work of the management and will, amongst other tasks,
- Distribute or manage paper and electronic mail, and ensure filling.
- Create and proofread documents in Arabic, English and French is a plus,
- Translate simple documents from English to Arabic and vice versa,
- Manage the agenda of the management and external contacts,
- Organise and prepare meetings with external interlocutors,
- Take minutes of meetings if requested.
Job Requirements
Required Qualifications and Experience:
- University degree or equivalent.
- 3-5 years’ work experience in a similar function with good reference.
- Information management, records management and secretarial expertise.
- Excellent command of written and spoken Arabic. Very good oral and written communication skills in English. French is a plus.
- Very good computer skills, incl. Word, Excel and PowerPoint. Experience in using collaboration tools/platforms, the Internet, etc.
Key Competencies
- Capacity to work independently.
- Excellent organisational, methodical abilities.
- Sense of initiative, pro-activeness and setting priorities.
- Flexibility, patience, diplomacy resistance to stress inherent to a "multi-tasking” job and capacity to adapt to changes.
- Service-oriented.
- Excellent communication skills in a diversity of cultural background from different departments within the organization globally and also with external interlocutors.
- Strong leadership and teamwork skills.
- Flexibility to travel.
Desirable Assets:
- Strongly motivated by humanitarian work.
- Experience in working with a wide range of people from culturally diverse backgrounds.
- Experience in data management.
ICRC Remuneration and Social Benefits: We offer
- A monthly salary with benefits including (13th salary, medical coverage, training opportunities and social security scheme)
- The opportunity to practice your profession in an international, humanitarian and multicultural environment
- Support you through ongoing learning and development opportunities
The successful candidate will submit to a three month probation period.
To Apply
- Interested candidates should forward the following in one word or PDF document
- Updated Curriculum Vitae
- A cover letter stating why you think you have the necessary skills and qualifications
Please indicate the post title you are applying for. Applications will only be accepted with valid residency and work permit in Egypt.
Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted.
As ICRC, we are convinced that diversity makes us better at what we do: it enables us to form close relationships with wide-ranging communities and develop the best solutions for the people we work with. We make a conscious effort to have diverse teams with regards to age, disability, race, ethnicity, religion and sexual orientation and particularly in terms of gender as women make up more than 20 % of our staff and are encouraged to apply.
The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization
whose exclusively humanitarian mission is to protect the lives and dignity of victims of war and internal
No Fee:
- ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS INCLUDING (APPLICATION, INTERVIEW MEETING, OR PROCESSING).
