Front Office Administrator

Applications without answers for pre-screening questions will be discarded**
Job Purpose

• Ensures proper flow of office procedures, perform administrative duties, and carrying out common office tasks.
• Maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Major Responsibilities
1.Reception

• Answer phone calls and transfers them as necessary.
• Manage correspondence (e-mail, letters, packages etc.)
• Manage reception area and looks after visitors

2.Admin Work

• Undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
• Supervise administrative staff and divide responsibilities to ensure performance (office boy – runners)
• Manage agendas/travel arrangements/appointments etc. for the management board.
• Assists in arranging events, including organizing, catering, and guest registration.
• Arranges meetings room booking by scheduling and coordinating appropriate meeting times.
• Track stocks of office supplies and stationary and place orders when necessary.
• Handel food and snacks orders and submit monthly report with employee orders value on monthly basis to be deducted from salary.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.

3.Facility Administration

• Perceive office maintenance (workplace, furniture, Air conditioner, photocopiers, etc.)
• Periodically inspect the facility to insure all areas are kept in a neat, orderly, clean, safe, and efficiently operating condition.

4.HR Admin Duties

• Prepare new hires stationary pack and receiving form administration.
• Maintains accurate records for employee holiday requests.
• Receive, sort leave, excuses and work mission request.
• Provide support for any assigned tasks whenever necessary.