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Job Description
- Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.
- Provide office support services in order to ensure efficiency and effectiveness
Main Activities
- Receive, direct and relay telephone messages and E- mail messages
- Direct the public to the appropriate staff member
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Make preparations for Board and committee meetings
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support
- Type confidential documents on a word processing system
- Provide support to the School Principal
Main Activities
- Assist the Principal as requested
- Provide administrative services for the School Principal
- Answers and screens phone calls and manages the Principal's mail.
- Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
- Transcribe drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
- Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
- Assists with project monitoring and budget tracking.
- Assists School Principal with customer inquiries and problem resolution.
- Updates the admin employee in charge of the web page with new information on regular basis.
- Coordinate in google apps. work
- Exhibits ability to constructively deal with conflict and afford effective resolutions.
Job Requirements
- Team building
- Bookkeeping skills
- Analytical and problem solving skills
- Decision-making skills
- Effective verbal and listening communications skills
- Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level
- Stress management skills
- Time management skills