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Job Description
- Receive calls from customers and either assist them with their questions, or take a message for the proper party
- Ensure that all bid documents and correspondence to larger clients is properly packaged and prepared for shipment
- Schedule client conference calls, video conference sessions and meetings in the company conference room
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- The Executive Assistant is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the entire organization.
- Manage and maintain Management calendar including scheduling appointments, internal/external meetings and conference calls.
- Coordinate Management travel itineraries, flights, hotel accommodation, rental car and other travel needs.
- Draft and edit correspondence, communications, presentations and other documents on behalf of Management.
- Secure appropriate signatures and track documents through the approval process on behalf of Management.
- Responsible for organizing of internal and external meetings on behalf of the management ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
- Reminding the manager/executive of important tasks and deadlines
Job Requirements
- FLUENT spoken and written English and Arabic is a MUST
- Bachelors degree required.
- 3-5 years of office administration experience.
- Computer literacy and proficiency in Microsoft Office and Adobe.
- must be committed to establishing and maintaining effective organizational systems within an office environment.
- Event planning experience highly desired.
- Understanding of project management and the skills needed to forecast and plan ahead.
- Effective interpersonal communication style particularly with Board members, executives and senior level staff.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simulate
- Presentable is a must.
- Keen eye for details and aptitude for working with data.
- Highly organized and able to prioritize tasks.
- Strong problem-solving skills and an analytical mind.
- must be committed to establishing and maintaining effective organizational systems within an office environment.
- Understanding of project management and the skills needed to forecast and plan ahead.
- Effective interpersonal communication style particularly with Board members, executives and senior level staff.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simulate
- Presentable is a must.
- Keen eye for details and aptitude for working with data.
- Highly organized and able to prioritize tasks.
- Strong problem-solving skills and an analytical mind.
- She must be committed to establishing and maintaining effective organizational systems within an office environment.
- Effective interpersonal communication style particularly with Board members, executives and senior level staff.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simulate
