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Job Description
- Oversees the daily schedule and operations of the clinic, supporting patient care for both the Dental Assisting and Dental Hygiene Programs; coordinates the assignment of patients; tracks and facilitates patient appointments.
- In collaboration with the Director, monitors and adjusts clinic practices to ensure compliance with State Board of Dentistry and Oregon Health Authority requirements.
- Audits patient charts to ensure timely, consistent, accurate, and complete notation in compliance with Oregon Board of Dentistry Private Practice Act; tracks patient care outcomes and corresponds with patients for completion of treatment.
- Manages the overall patient records system; ensures HIPAA compliance; administers operator entry, patient data base, and scheduling components; trains staff, faculty, and students in proper use; assists in the development of policies and procedures for patient records protocol.
- Leads the transition to fully electronic record keeping and serves as the electronic records system technical specialist; troubleshoots software and hardware issues and coordinates with PCC technical support.
- Performs supply, equipment and inventory control and purchasing to ensure optimal clinic effectiveness and monitors budget.
- Oversees the maintenance and repair program for the clinic, including computer hardware and software, chairs, amalgam separator, compressor, vacuum system, dust collector, hazardous waste disposal, and other systems and equipment; obtains necessary training to troubleshoot/repair and maintain chairs and other systems.
- Facilitates tracking of student and staff immunizations and certifications in accordance with State Law, College Policies and CODA Accreditation.
- Coordinates in-service trainings relative to operational updates in the clinic.
- Acts as a liaison between clinical providers and the receptionist regarding individual patient needs.
- Provides project support to the Director, including gathering statistical data for CODA Accreditation.
- Attends internal and off-site trainings, committees, meetings, and other relevant events as appropriate.
- Performs other related duties as assigned.
