HR & Office Administrator

We are looking for a dynamic and reliable HR & Office Administrator. She will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The HR & Office Administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities and Duties:

• Prioritizing workloads.
• Assisting in forming and maintaining employee records.
• Updating databases internally, such as employees list, leaves and etc..
• Preparing and amending where necessary HR documents, i.e. employment contracts, personnel documents and etc..
• Assist in recruitment tasks.
• Act as the first point of contact for employees on any HR related queries.
• Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.
• Manage the reception area and looks after visitors when needed.
• Assist colleagues whenever necessary.
• Track stocks/inventory of office supplies and place orders when necessary.
• Maintain and repair all infrastructures, landlines, electricity, lightning and air conditioning issues..etc
• Assist in purchase orders and invoicing.
• Assist in planning and arranging event.
• Ensure the frequent cleaning, hygiene, and maintenance to maintain the company's image.
• Supervise administrative staff (office assistants) and divide responsibilities to ensure performance.

Working conditions:

• 8 Core flexible working Hours. (Starting at 8am or 9am).
• Fixed days off (Fridays - Saturdays).