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Senior HR Assistant

World Health Organization
Cairo, Egypt
Posted 4 years ago
252People have clicked1 open position
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Job Details

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Job Description

Under the direct supervision of the HRO and general guidance of the RHRM, the incumbent is responsible to carry out some or all of the duties outlined below:

Classification activities:

  • Review submitted PDs for completeness of information and adherence to drafting standards, and accuracy of supporting documents such as organograms and funding form. Review recruitment profile to ensure it reflects requirements of the position in compliance with WHO standards. Follow up with the BC on necessary changes. Escalate complex cases of job description design to Team Leader.
  • In case of request for change in grade or establishment of a new post, ensure that proper justification is submitted; perform initial analysis of the reason for change, organizational structure, overlaps or duplication in the duties and precedent cases, for submission to supervisor.
  • Review and evaluate classification levels for GS and SSA positions, recommending grade levels by applying the ICSC Master Standard Job Evaluation System to ensure the principle of equal pay for equal work.
  • Upon approval, process in GSM establishment of new positions, as well as (re)classification, transfer and deletion of existing positions, including assurance of availability of funds in GSM, and liaison with units involved.
  • Recruitment and selection activities (P, NPO and GS positions including assigned rosters):
  • Issue approved Vacancy Notices in the Stellis System. Develop screening questions and consult with BCs if needed. For GS posts, review requests for VN issuance for validity and completeness, advise to BCs on possible use of generic PDs and rosters, issue and disseminate VNs ensuring broad outreach. Advise CO on the text of advertisements for publishing in local media.
  • Perform preliminary screening of applicants (for the RO) or review the screening performed for GS posts in the COs. Advise on irregularities and propose corrective actions.
  • Establish interview panels in line with applicable rules, procedures and types of positions. Inform interview panels on procedures and follow up on submission to HRS and documenting of all necessary decisions taken by the Panel. Act as HR Representative in ad hoc selection committee meetings for GS positions up to G6, including analysis and presentation of cases to the members, advice on interpretation and application of WHO staff rules and regulations and selection policies.
  • Arrange candidates' assessments such as written tests, presentations, psychometric tests, etc. ensuring efficient planning, objective assessment and appropriate follow-up to comply with the prescribed timelines. Perform plagiarism analysis for the written tests. Identify and bring to the attention of supervisor irregularities in the process.
  • Plan and organise interviews in person or via different types of media, including necessary correspondence with panel, candidates or any other party involved. Coordinate these activities when delegated to HR Assistant.
  • Ensure submission of educational credentials, performance appraisals and reference checks for the recommended candidates as and when needed.
  • Compile the file for submission to the approving authority ensuring completeness of information and compliance to the Guidelines. Upon approval of selection, inform candidate and Administrative team respectively, issue notification for unsuccessful candidates through Stellis System or by e-mail.

Other duties:

  • Guide and brief counterparts in COs and in Technical Department in the RO on procedures related to the areas of responsibility.
  • Track and monitor classification and recruitment cases. Respond to queries from hiring units on the status of the processes. Monitor compliance with the selection process timelines for international professional positions, alert HRO of any delay and propose solutions. Update tracking system on a regular basis.
  • Generate reports from tracking system. Follow up on all pending recruitment actions and take appropriate action, escalate to the supervisor if needed.
  • Provide technical guidance to other HR Assistants in the team and replace the Team Lead during absences

Job Requirements

Education

Essential: Completion of secondary education supplemented by training in Admin/HR work.
Desirable: University degree in business administration, social sciences or related field is an asset.
Experience

Essential:

At least 8 years of related experience in administrative work, with specialized practical experience in HR Management with focus on classification and recruitment. Experience in the use of automated Stellis system and integrated human resources information management systems. Experience in applying the United Nations Job Classification Standards is required.

Desirable: Related Experience in a UN organization in HR management

Skills

  • Proven experience in managing recruitment processes and handling candidate selection tools.
  • Familiarity with United Nations policies, rules and procedures is an advantage.
  • Excellent time management and organization skills; high sense of prioritization.
  • Respect for cultural diversity.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.

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