Browse Jobs
For Employers
Post JobLog inGet Started

Procurement Assistant (USAID Project Experience is a Must)

John Snow InC
Maadi, Cairo
Posted 3 years ago
60Applicants for1 open position
  • 58Viewed
  • 17In Consideration
  • 1Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

The post will be closed on Tuesday, May  25, 2021. The right candidate should have a similar experience with any USAID Funded Project.

Job Summary:

The Procurement Assistant is a full-time position based in the Cairo office. S/he will assist the Procurement Manager with all office procurement for SEFPP and support the grantees in this area. S/he will work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory and will be in charge of day-to-day follow up of the procurement on-going activities. S/he will be reporting to the Procurement Manager. 

Primary Responsibilities and Duties:

  • Monitor distribution plans, delivery dates, location & quantity in accordance with PO instructions Review Procurement requests and make sure they are complete with all needed info.
  • Facilitate and manage the day-to- day workflow based on known deadlines; effectively prioritize and complete competing projects.
  • Identify and pre-qualify Suppliers and Vendors for future RFQs.
  • Assist in urgently securing POs with preferred vendors in governorates
  • Maintain professional working relationships with the project’s preferred vendors
  • Review purchasing agreements with preferred vendors and maintain open lines of communications with those vendors
  • Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
  • Stay up to date with US Government and USAID procurement regulations.
  • Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
  • Assist in maintaining project equipment lists (asset registers), PO and PR Tracking Logs.
  • Assist in conducting physical inventory of all project equipment in Cairo office and governorates – will require over-night travel in some governorates
  • Assist F&A team in providing admin support to programmatic activities as and when needed.
  • Any other tasks assigned by the Procurement Manager.

Job Requirements

The right candidate should have a similar experience with any USAID Funded Project.

  • Minimum of grade 12 certificate, additional certificate or qualification in office management preferred;
  • Minimum of 3 years’ experience in a similar purchasing role;
  • Experience with administration, logistics, procurement, consultant management, human resources and/or grants support;
  • Demonstrated ability to manage time and perform to strict deadlines;
  • Willing to travel to governorates on short over-night trips.
  • Ability to manage office equipment like computers, fax machines and projectors;
  • Good filing and secretarial skills;
  • Proficient in Microsoft Word, Excel, and PowerPoint software;
  • Ability to multi-task with a high level of accuracy and attention to detail;
  • Excellent written and verbal English and Arabic skills;
  • Strong communication and interpersonal skills; and
  • Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.

Featured Jobs

Similar Jobs

Search other opportunities
JobsAdministrationProcurement Assistant (USAID Project Exp...