Job Details
Skills And Tools:
Job Description
The post will be closed on Tuesday, May 25, 2021. The right candidate should have a similar experience with any USAID Funded Project.
Job Summary:
The Procurement Assistant is a full-time position based in the Cairo office. S/he will assist the Procurement Manager with all office procurement for SEFPP and support the grantees in this area. S/he will work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory and will be in charge of day-to-day follow up of the procurement on-going activities. S/he will be reporting to the Procurement Manager.
Primary Responsibilities and Duties:
- Monitor distribution plans, delivery dates, location & quantity in accordance with PO instructions Review Procurement requests and make sure they are complete with all needed info.
- Facilitate and manage the day-to- day workflow based on known deadlines; effectively prioritize and complete competing projects.
- Identify and pre-qualify Suppliers and Vendors for future RFQs.
- Assist in urgently securing POs with preferred vendors in governorates
- Maintain professional working relationships with the project’s preferred vendors
- Review purchasing agreements with preferred vendors and maintain open lines of communications with those vendors
- Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
- Stay up to date with US Government and USAID procurement regulations.
- Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
- Assist in maintaining project equipment lists (asset registers), PO and PR Tracking Logs.
- Assist in conducting physical inventory of all project equipment in Cairo office and governorates – will require over-night travel in some governorates
- Assist F&A team in providing admin support to programmatic activities as and when needed.
- Any other tasks assigned by the Procurement Manager.
Job Requirements
The right candidate should have a similar experience with any USAID Funded Project.
- Minimum of grade 12 certificate, additional certificate or qualification in office management preferred;
- Minimum of 3 years’ experience in a similar purchasing role;
- Experience with administration, logistics, procurement, consultant management, human resources and/or grants support;
- Demonstrated ability to manage time and perform to strict deadlines;
- Willing to travel to governorates on short over-night trips.
- Ability to manage office equipment like computers, fax machines and projectors;
- Good filing and secretarial skills;
- Proficient in Microsoft Word, Excel, and PowerPoint software;
- Ability to multi-task with a high level of accuracy and attention to detail;
- Excellent written and verbal English and Arabic skills;
- Strong communication and interpersonal skills; and
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.