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Job Description
Our company is looking for an organized and self-motivated Office Manager who will be responsible for providing administrative support to our office personnel. The Office Administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
Responsibilities:
- Welcoming visitors and directing them to the relevant office/personnel.
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Performing other relevant duties when needed.
Job Requirements
- Bachelor’s degree in business administration, or a related field.
- 1-2 years of office administration experience.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint ).
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
