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Job Description
- Support program/Project Manager in the implementation of assigned program's tasks; assist in program design and data collection via forms and tools to ensure proper implementation, monitoring, and evaluation.
- Compile and record data from forms, report on all activities of assigned programs/projects, maintain and organize program data on the drive, and keep hard copy files as appropriate.
- Report and follow up on various program/ project initiatives; prepare monthly, quarterly and ad hock reports as needed, and provide the Program Manager with relevant information.
- In communication with Program Management, coordinate program activities with the field team, such as new forms, using various project management tools.
- Provide Communications Department and Management with information for Annual Reports, news releases, and other information such as stories, challenges, needs, and statistics.
- Records the updates of the Program/Project Manuals, such as reference manuals, and similar documentation as necessary, to reflect changes and directions from Program/ Project Management.
- Provide administrative and logistical support to the program/project, such as correspondence to external partners, setting meeting agenda and taking minutes, arranging and preparing for training and other events such as new volunteer representatives' orientation, quarterly meetings, etc.
- Provide feedback from CDA's to help with training plans and needs.
- Assist Program/Project Manager in monitoring and reporting on program budgets and costs.
- Support the work of CDA teams through regular field visits and in carrying out program implementation work through effective communications, coaching, discussions, and field visits to follow up and gauge the effectiveness of team performance.
- Report issues, concerns, and successes to the respective Program/ Project Manager/Director, top management.
- As directed; initiate, establish, and maintain strong and courteous relationships with partners and stakeholders such as; field coordinators, government officials, local communities, community development agencies (CDA's), religious leaders, public figures, media personnel, and others who may positively impact program results.
- Receive, review, translate, compile and submit technical and financial reports of CDA's or reps as appropriate, and submit them to the finance department at Coptic orphans.
- Assist in research and program planning, analysis and reporting for management.
- Schedule program-related orientations for new hires and visits arrangement.
- Perform other relevant tasks and functions as required or necessary.
Job Requirements
- BA in the Human Development or closely related field, and 2 years of relevant experience (MA is an asset).
- Excellent command of English at proficiency level in both, written and spoken.
- Excellent internet research skills and proficiency in using Microsoft office (Word, Excel, and PowerPoint).
- Personal awareness of the intersectionality of the root causes of discrimination against girls and women and willing to work in complex situations.
- Outstanding communication; strong interpersonal skills, ability to work with all levels of staff and management within the organization as well as external partners or vendors, all within a spirit of service.
- Excellent organizational skills in thought process and time management as well as the ability to prioritize and be ahead of deadlines to manage expectations in a fast-paced environment with changing demands.
- Proven high level of accuracy and attention to details and problem-solving skills.
- Demonstrated ability to work independently with minimal direction, and work well as part of a team.
- Previous work experience and/or volunteering with community development associations.