Job Details
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Job Description
Supply admin assistant often acts as the manager's first point of contact with people from both inside and outside the organization. Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing.
- Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
- Screening phone calls, inquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organizing and maintaining diaries and making appointments.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring the manager is well-prepared for meetings.
- Liaising with clients, suppliers and other staff.
In addition to supporting managers, their team and departments, assistant also has her/his own personal workload and responsibilities. The scope of the role can be extensive and additional duties may include:
- Carrying out specific projects and research.
- Responsibility for accounts and budgets.
- Taking on some of the manager's responsibilities and working more closely with management.
Job Requirements
Education:
- Bachelor's degree of any relevant academic background
Experience:
- Minimum of 2 years experience at the same job.
- Experience in the pharmaceutical industry is preferred.
Knowledge:
- Good knowledge of office workflow.
- Knowledge of documentations and its control techniques.
- Proficient in Office software, including Microsoft Project, Excel, Word and PowerPoint.
Skills:
- Excellent Business Communications
- Planning/Organization
- Teamwork
- Work location : 10th of Ramadan City
- Transportation available