Procurement Engineer | AFGRE Mall Management | Cairo

JOB PURPOSE:
The objective of the Centralised Procurement function is to encapsulate all forms of non-development procurement of assets (goods and services, works, supply agreement, annual maintenance contracts, professional engagement, etc) for the business units based on the required scope of work. Specifically, this position works closely with the various business units across the organisation and Finance Department.

A variety of benefits associated with a centralized procurement include:

• Control and monitor the implementation and the compliance of the procurement process.
• Ensure vendors / contractors are prequalified as per the approved procurement Manual.
• Develop “Vendor Management System”.
• Ensure that the procurement of goods and services are in line with quality standards, time and budget.
• Demonstrate continuous improvement and decrease turnaround time.
• Centralise the negotiation with the contractors to ensure achieving cost savings.
• Develop and continuously improve the SAP solutions of Procurement cycle.

KEY ACCOUNTABILITIES:

• Responsible for the procurement of all materials and executing contracts needed for the operation & maintenance process.
• Advising business unit on procurement of projects and consultancy services to meet time, quality and cost requirements of the development plan to minimize the risk and ensure best value is achieved and to maximize the return in investment on projects developed.
• Studying and reviewing all tender documents received by business unit including instructions to tenders, contract general and special conditions, specifications, drawings and preparing BOQ.
• Evaluating subcontractors & ensure they are capable to be invited to any tender. (Prequalification for new vendors & performance evaluation for existing vendors)
• Issuing the request for tender (RFT) including the scope of work to the selected subcontractors (suppliers) to get their technical & financial offers in closed envelopes.
• Handling all queries received from the tenderers & ensure providing clear reply to be circulated to all tenderers.
• Opening the technical tender & sending it to the business unit for technical review.
• Leading the financial opening session and recording the submitted prices.
• Preparing the comparison sheets between subcontractors (suppliers) in accordance with pre-estimate & benchmark prices.
• Negotiating the prices with the subcontractors (suppliers) to get the maximum cost saving & best contract conditions.
• Choosing the suitable subcontractor (supplier) for work execution and preparing all internal approvals & confirming the budget with the finance.
• Preparing the matching contract forms (Service contracts, Call off contracts, Purchase orders, Consultancy service contracts & Technical service agreements).
• Provide Post Contract administration including maintaining variations & claims.
• Preparing & monitoring Portfolio payment and budget commitments in accordance with Cost Management Services Team.
• Weekly update of the procurement plan log to show the progress of work and discuss it with the business unit during the weekly meeting.
• Weekly update of the payment tracking log in order to track the payments and avoid any delay in the cycle of signatures.
• Preparing a cost saving log to show the savings done in each package.
• Preparing a mid-year & end-year reports for the top management showing the progress of work and the savings for each period.19. Preparing weekly report showing the status of pre-award and post-award activities.