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Job Description
- Daily checking of inventory of critical items/production consumables/ spares etc. as per agreed stock levels. Converting the items under the list of re-order stock level in to purchase requests in the Procurement system. Prepare daily procurement of parts and materials for assigned area of responsibility.
- Issuing RFQ’s/inquiries/tenders and obtaining quotations/offers through Procurement System OR by e-mails. Review catalogues, industry journals, directories, trade journals, and Internet sites, and consult with other departments to locate necessary goods and services.
- Analyse and negotiate the offers/quotations/contracts/AMC’s and prepare the comparative statements/recommendations regarding awarding of contracts/projects etc. Confer with supplier representative to ensure full understanding of bid requirements and to keep familiar with new or revised products, price changes, or other information that could materially affect the purchasing of items.
- Issue of Purchase Orders to suppliers through Procurement System. Follow-up with suppliers of purchase orders for order acknowledgment and delivery schedules in due time.
- Coordinating with stores and internal customers/ P.O originators for verification and passing of suppliers’ bills to the accounts department to see that payments are made promptly.
- Correspondence and dealing with suppliers, Scrap vendors, carriers etc., regarding the collection, pick up, supplies, shortages, rejections etc., reported by the Stores / User Department.
- Providing value-added services to the company by constantly striving to find new and better products, sources of supply, and better ways of meeting the needs of the user departments.
- Protecting the company against unfair or unethical trade practices and unrealistic or exorbitant price increases. Anticipate and embrace the change. Challenge the status-quo and drive creative destruction through experimental discovery.
- Maintaining the master vendor and commodity list in Procurement and Inventory systems. Develop and explore reliable and alternate sources of supply.
- Keeping various Departments/Divisions informed of the progress of their P. O’s in case of delay in obtaining supplies.
Job Requirements
- Graduate with minimum 5-7 years of relevant experience with the exposure in the fields of procurement, Contracts, Strategic Sourcing, Negotiations, Vendor Evaluations, Bidding Process, Commodity Trading, Inventory Management, Stores Management, Imports & Exports, Logistics etc.
- Competent in writing bid specifications, test materials, applying judgement, decision making, risk assessment, analyse and evaluate data, contract writing, accounts and finance acumen etc.
- Good analytical and problem-solving skills. Effective communication (oral and written), and interpersonal skills to deal effectively with internal and external interested parties.
- Proficiency in computer software, MS Office (Excel, PowerPoint, word etc.), experience in Inventory systems etc.
- Flexibility to work well in a dynamic and demanding team environment. Supervisory skills with responsibility and accountability.
- Technical knowledge with Engineering/Maintenance background is preferable.
