Office Manager
Zamalek, CairoPosted 5 years ago18Applicants for1 open position
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Job Details
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Job Description
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Book travel arrangements and handle visas process.
- Provide general support and information to visitors and colleagues if needed.
- Handle multiple tasks.
- Prepare and monitor invoices monthly.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Carry out administrative duties such as typing, copying, binding, scanning etc.
- Write letters and emails.
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Handle the reception area.
- Maintain computer and manual filing systems.
- Handle sensitive information in a confidential manner.
- Take accurate minutes of meetings.
- Coordinate office procedures.
- Reply to email, telephone or face to face inquiries.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
- Maintain up-to-date employee holiday records.
- Coordinate repairs to office equipment.
Job Requirements
- This is a full-time males-only (8 hours per day) secretarial position, which requires the employee to be seated at a computer desk unaccompanied for most of the time and therefore desires someone who is proficient with computer desktop management and computer skills (Photoshop, Microsoft Office, website).
- It also requires someone who is efficient and comfortable working independently.
- This position also gives candidates a fantastic opportunity to grow in their capacity with added responsibilities, functions and compensation to later become responsible for sales and marketing.
Secretarial and administrative skills including but not limited to:
- Computer filing and organization
- Preparing price lists, invoices/shipments
- Designing posters, leaflets and brochures
- Social media marketing (Instagram, Twitter, Facebook)
- Photoshop editing and image processing