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Job Description
Job brief
We are looking for an HR & Admin Officer to join our team and support the day-to-day activities
HR & Admin Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.
Ultimately, you will make sure all HR operations run smoothly.
Responsibilities
- Maintaining physical and digital personnel records like employment contracts
- Update internal databases with new hire information
- Create and distribute guidelines and FAQ documents about company policies
- Gather payroll data like bank accounts and working days
- Publish and remove job ads
- Organizing the walks-ins applicants to avoid any waste of time and data
- Performing initial CV screening and HR related tests to select the appropriate candidate to be interviewed
- Assisting for scheduling interviews
- Coordinating with all managerial departments for technical interviews
- Schedule job interviews and contact candidates as needed
- Prepare reports and presentations on HR-related metrics like total number of hires by department
- Develop training and on-boarding material
- Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for), job duties, responsibilities, schedules, working conditions, promotion opportunities, etc
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
- Scheduling and coordinating meetings, interviews, events and other similar activities
- Sending out and receiving mail
- Managing files
- Performing multifaceted general office support
- Sending and receiving forms for the company
- Operate a range of office machines such as photocopiers and computers
- Answering customers phone inquiries, welcoming and hosting visitors and support other staff in the organization with their inquiries.
- Working days : 6 days per week (8 hours per day)
Job Requirements
- Work experience as an HR & Admin Officer or Administrative Assistant is not a must but will be an asset
- Experience using spreadsheets
- Knowledgeable in MS Office (Word, PowerPoint, Excel, Outlook)
- Able to manage multiple tasks at any given moment.
- Excellent typing skills
- English Language skills is a must
- Organizational skills
- Good verbal and written communication skills
- Male applicants are preferred
- Residents of Sheikh Zayed or 6 October City are preferred.
