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Admin & HR Specialist

Qanawat
Sheraton, Cairo
Posted 5 years ago
189Applicants for1 open position
  • 83Viewed
  • 0In Consideration
  • 10Not Selected
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Job Details

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Job Description

  • Answer the telephone and perform reception duties such as welcoming visitors.
  • Maintain the general filing system and all correspondence.
  • Type documents, photocopy, scan, file and distribute documents as requested by the management team.
  • Manage meeting room bookings and ensure suitable use of the office kitchen.
  • Arrange call conferences and video conferences.
  • Provide support for organizing and arranging company events.
  • Provide assistance to the Managing Director in handling diary and schedule of meetings.
  • Liaise with government authorities for visa processing, tenancy contracts, and related matters.
  • Manage flight tickets and accommodation for business trips in the organization.
  • Maintain an adequate inventory of office & kitchen supplies.
  • Monitor the use of supplies and equipment.
  • Maintain and supervise the cleanliness of the office premises
  • Employee Administration
  • Administer the leave and attendance schedule and provide support and clarifications to employees when requested.
  • Maintain and update employee files with relevant information such as personal details, vacation and leave balance, sick leave and training records.
  • Be responsible for the company induction process including ensuring the workspace is ready and all required documentation is completed.
  • Create employee files for new hires
  • Ensure all employee benefits (medical insurance, air tickets, etc) are administered in line with employee contracts, Company policy and in accordance with legal requirements.
  • Liaise with medical insurance companies and other HR providers.
  • Arrange visas for employees according to legal regulations and company policies.
  • Ensure data integrity and security of all employees and maintain all employee information with the utmost confidentiality.

Job Requirements

  • Proactive person
  • Strict with deadlines
  • Excellent follow-up skills
  • Welcoming person
  • Job-Specific Competencies required to successfully perform the job
  • Bachelor’s Degree holder
  • 2-3 years Experience in the same field of administration and human resources.
  • Fluent in English and Arabic languages - both verbal and written
  • Knowledgeable in MS Office (Word, PowerPoint, Excel, Outlook)
  • Excellent typing skills
  • Assertive, “can-do” and a positive attitude.

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