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Job Description
- Provide office support services in order to ensure efficiency and effectiveness within the Office.
- Receive, direct and relay telephone messages and fax messages handles them in an appropriate manner based on knowledge of policies, regulations or department head’s viewpoint.
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls.
- Maintain an adequate inventory of office supplies.
- Respond to inquiries.
- Provide word-processing and secretarial support.
- Type confidential documents on a word processing system.
- Conducts researches, data collection & some analysis of information for use in reports & presentations.
- Create, transcribe, and distribute meeting agendas and minutes.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Performs miscellaneous job-related duties as assigned.
Job Requirements
- A Bachelor degree.
- Secretarial diploma if available
- Good organizational and planning skills.
- Strong interpersonal skills
- Effective verbal & listening Communication skills
- Typing at rapid pace
- Ability to maintain calendars and schedule appointments.
- Willing to work long hours & be innovative.
- Analytical & problem solving skills
- Decision making skills
- Time Management skills
- Ability to perform multiple tasks simultaneously
- Attention to detail and high level of accuracy
- Stress management skills
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