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Job Description
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Job Requirements
- Graduate from Academy of Maritime Transport or degree business administration (Preferred)
- Have a good knowledge about Shipping & Logistics Market
- Excellent in both spoken and written in English/ Arabic.
- Proven experience as an executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
