Facility Manager

Job Responsibilities:

• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Ensure compliance with health and safety standards and industry codes.
• Inspect buildings’ structures to determine the need for repairs or renovations and this should be documented.
• Supervise maintenance and repair of facilities.
• Review utilities consumption and strive to minimize costs.
• Supervise all staff facilities staff (security, technicians, and office boys) and external contractors.
• Plan and control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs and maximum efficiency.
• Coordinate intra-office moves.
• Implement best practice processes to increase efficiency.
• Provide prompt response to requests and issues from facility occupants.
• Advise on and monitor energy efficiency.

Handling Vendors:

• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost saving.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure needs are being met.
• Verify payment and invoicing match contract pricing.

Reports:

• Prepare and track facility budget.
• Monitor expenses and payments.
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
• Develop and implement cost reduction initiatives.
• Keep financial and non-financial records.
• Perform analysis and forecasting.