Secretary Assistant

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and set up meetings
• Filing /Archiving
• Assisting management team with any administrative tasks, preparing or updating reports , organisational charts, company-wide announcements, third party contracts, etc.
• Handling all recruitment requests that include receiving job descriptions from managers and announcing the vacancies using company's web site, various social media pages and recruitment companies.
• Setting appointments and conducting initial HR interviews.
• Assessing each candidate for the required job's skills and experiences, then providing an assessment report to the relevant manager(s).
• Preparing and sending job offers to successful candidates, and initiating hiring procedures for the new members, including IT and seating arrangements and on-boarding process for the new members.
• Preparing and updating employee contracts to reflect any internal or labour law policy updates.
• Use the updated Egyptian Labour law as a reference in any staff cases to accurately advise management of the correct legal procedures that would ensure fairness and avoid litigations.
• Filing Management: Securely filing staff's hiring documents and personnel transactions (promotions, transfers, resignations) documentation.
• Maintaining social and health insurance coverage for the entire company’s full-time staff members, and termination of such services for resigned staff.
• Keeping track of all staff's attendance records, properly recording staff leaves and work-from-home leaves.
• Monitoring and reporting any suspicious leave patterns.
• Facilities Management: Monitoring the implementation of the facilities cleaning and maintenance schedules to guarantee a safe and comfortable working environment.
• Coordinate the required budget provisions with the accounting personnel.

Work Conditions:

• Work location : Sheikh zayed city
• Fixed working hours : (8 AM- 5 PM)
• Fixed off : Friday & Saturday