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Job Description
- Handles all activities related to HR processes and to ensure smooth flow of operations
- Develops and maintains overall recruitment plans and ensures all the open positions are budgeted and approved.
- Arranges interviews and follows up with selected candidates on all required documents.
- Executes the recruitment and selection process for all employment levels starting with screening to extending the final job offer as per set requirements and budget.
- Ensures the hiring completion of the new candidate (until Day 1)
- Prepares job offer letters in line with the company policy and pay scale and in coordination with the Chief HR and Talent Officer as needed.
- Conducts company orientation/induction to newly hired employees.
- Monitors and coordinates with the Administrative affairs for accomplishments of the visa processing and other related legal procedures pertaining to the recruitment of employees.
- Monitor staff performance and attendance activities and maintain the payroll records and submission on a monthly basis
- Organize the transitional provisions of employee compensation, pay, and benefits when positions are transferred or new positions.
- Drafts job descriptions for newly created positions in coordination with the concerned Department Head and ensure that accurate job descriptions are in place.
- Conducts exit interviews with resigned employees to explore working conditions and comments on different areas in the company including policies, supervisor skills, and teamwork. Prepares a summary report and follows up on any detected cases or issues.
- Prepare and update HR reports and letters to the employees.
- Detects and handles employee complaints, while ensuring proper follow up.
- Provide advice and assistance when conducting staff performance evaluations.
- Compiles and prepares the departmental monthly KPIs.
- Reviews set HR Processes (Policies, Procedures, and documents) and develop methods to improve them in order to cover the HR department's needs and requirements.
- Works closely with the GM and all departments assisting employees to understand and implement policies and procedures.
- Supervises and carries out the Performance Management process adopted by the company. Prepares the related annual report.
- Assists in the assessing of staff performance and KPIs in coordination with the Department Head, suggests training.
- Investigates comments raised by employees in the performance review for proper action-taking.
- Prepares the Warnings, notifications, appreciation letters. Investigates and makes sure all supporting documents/emails are present. Records the data on oracle.
- Ensures that employee training records are updated accordingly after every training.
- Administers and handles travel arrangements.
- Applies the structural amendments as oriented by management to keep the organizational chart updated.
- Responsible for reporting to his/her superiors’ occurrences, events, violations and acts that may affect the environment, health, safety, and company reputation.
- Update the filing of personal files of all employees.
- Prepares a monthly dashboard of activities and engagement for management and board review.
- Administer the office requirements in terms of stationery, tools, and billings
- Lead personnel administrations in terms of social and medical insurance initiation, negotiation, contracts, and records.
- Performs other tasks as required and other responsibilities related to the position.
Job Requirements
- Bachelor’s Degree – HR or Business related discipline
- Minimum of 2 years’ experience in a similar role
- Know how to handle confidential matters
- Excellent computer skills.
- Organized and keen on details.
- Excellent communication skills both in verbal and writing.
- Ability to work well under pressure and meet the deadlines
- Self-Motivated and with a positive attitude
- Ability to think laterally and have strong social skills and a presence
- Easily approachable for employees of all levels
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