Senior Administrative Officer

Job brief

• We are looking for an experienced senior Administrative officer to supervise daily support operations of our company and plan the most efficient administrative procedures. You will responsible to complete a range of administrative duties in different departments.
• A great senior Administrative officer has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
• The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Assist and support the company management, as part of a team, to ensure the effective servicing of all aspects of the company business.
• To act as link officer between the company management and the administrative team to ensure a smooth and consistent service.
• To receive, respond to and initiate correspondence and other documents relevant to company business.
• Prepare agenda and reports for, attend and prepare minutes of meetings, Committees and take follow-up actions as requested.
• Work with the Assistant of company Management to implement and monitor company policies and procedures and where appropriate make recommendations for change.
• Maintain secure and accessible deeds, plans, correspondence and other records and documents relating to company functions.
• Ensure an up-to-date knowledge of company policies/procedures, services and relevant legislation and attend appropriate courses to assist with this aim.
• Take responsibility for specific company schemes, events and projects as requested.
• To work with the company management to ensure that the company obligations for Risk Assessment/Health and Safety are being properly met.
• Represent the company as required and ensure good working relationships with Government offices and other public organizations and community groups.
• Carry out any other appropriate and relevant duties as the company may require.