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Job Description
- Ensure implementation of day-to-day activities
- Create, implement, and revise an annual budget related to admin
- Manage databases that detail employee schedules and personnel records.
- Make recommendations to improve service and ensure more efficient operation.
- Supervise housekeeping staff, assign their duties and prioritize workloads.
- Establish and educate staff on cleanliness, tidiness and hygiene standards.
- Inspect work for conformance to prescribed standards of cleanliness.
- Investigate complaints regarding housekeeping service, and take corrective action.
- Evaluate their staff members and provide feedback for improvement.
- Allocation of Security & Cleaning staff as per premises needs
- Managing the company purchasing such as (Supplies, Assets & stationaries), negotiating price, quality, and delivery; approving invoices.
- Ensuring the general maintenance and running of the company premises and equipment.
- Brief and communicate with external legal counsel as required.
- Strategically set department plan & budget and monitor its operations along the year to ensure proper control.
- Completely set and review department SOPs and work flow to ensure efficient work operations.
- Professionally manage the security operations including contracting, guard's selection, following pre-set policies…etc to ensure securing company premises.
- Distinctively Manage facilities and seating plan for new and current branches to ensure proper utilization of company premises.
- Selectively manage all negotiations and contract agreements for facilities and services to avail high standard service to the company premises.
- Passionately communicate with different departments to ensure achieving pre-set objectives and resolving escalated problems.
- Accurately develop all needed reports to be submitted to the direct manager.
- Distinctively perform any other assigned tasks as required by the direct manager within the same level of responsibility.
- Performance and compliance with the company business conduct standards.
- Maintains two-way communication.
Job Requirements
- 5 - 8 years experience in the Administration operation; 2 years in a supervising position.
- Bachelor Degree in Business Administration or relevant field.
- Good English – spoken and written.
- Leadership, time, task, and resource management skills.
- Possess the ability to manage a team of housekeepers effectively.
- Industrial Background is preferred.
- Ability to analyze information and develop effective solutions.
- Strong planning, critical thinking, problem-solving, and task and time management skills.
- Good knowledge of operating Microsoft Office applications.
- Integrity and confidentiality
- Solid experience in managing security function is a must.
- Excellent Negotiation, Problem Solving, Communication, and leadership skills.
