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Office Manager - Arabic Speakers only

Ernst & Young
Doha, Qatar
Posted 5 years ago
361People have clicked1 open position
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Job Details

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Job Description

The opportunity We are currently seeking a Facilities Assistant Director to join our core business support team (CBS). This position is responsible for managing the facilities services delivered to our offices. The Facilities Manager ensures effective delivery of Facilities-related services and supervision of all facilities staff; trains and develops facilities staff and assists with facilities budgets and operational costs. Your key responsibilities
Manage the day to day operations of the Facilities Management Services (FMS), ensuring exceptional service delivery and support is provided. Activities are performed in a proactive, collaborative and cost effective manner and aligned to the overall objectives of the AWS strategy, model and in support of the Function Leader. Other key responsibilities include:

  • Liaise and coordinate with building management and external suppliers on alterations, reconfiguration and construction General upkeep of office cleanliness, neatness and arrangements
  • Independently manage and respond to urgent administrative queries facilitating the delivery of effective solutions
  • Ensure all office supplies, equipment, furniture, etc. are maintained and stored in a clean and safe environment
  • Execute the Facilities Management plan ensuring work is completed within allocated budget
  • Prepare annual facilities budget, ensuring work is provided within allocated budget, and provide management reports on a periodic basis
  • Ensure suppliers provide adequate services and work to both financial and quality standards
  • Manage purchasing and procurement orders relating to office equipment, furniture, supplies and services; general stationery, food provisions and refreshments, etc.
  • Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
  • Act as a point of contact for staff queries and resolve any operational support issues
  • Interact with the local vendors for facilities management services; cleaning, maintenance, stationery, food and beverages, refurbishment, etc.

Job Requirements

Skills and attributes for success

  • Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality
  • Ability to handle administrative duties and day-to-day issues independently, assuming responsibility without direct supervision
  • Ability to cope with a role that involves the transactional and operational as well as bigger picture thinking

To qualify for the role you must have

  • A minimum of 5-7 years of related work experience
  • A bachelor degree preferably in a technical discipline
  • Knowledge of health, safety and office security rules
  • Excellent verbal and written communication skills
  • Excellent communication and strong interpersonal skills.
  • Dynamic person, with strong organizational skills

Ideally, you’ll also have

  • Computer literacy, familiar with MS office package
  • The ability to manage an unpredictable workload

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