Browse Jobs
For Employers
Post JobLog inGet Started

MD Office Manager

Siraj Lighting
Cairo, Egypt
Posted 5 years ago
192Applicants for1 open position
  • 187Viewed
  • 60In Consideration
  • 131Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

  • MD Office Organization: Schedules, Plans, Reports, Documentation, Archiving, Correspondence, Appointments, Travel Itineraries,
  • Maintaining Office environment , instructing Cleaning Services ,making sure MD personal belongings are always well stored and reachable, ordering business cards or any tools he may require, supplies, stationery, office equipment, etc.
  • Handle Documentations ,files tagging, ordering documents by priority, maintaining Signature book updated and organized.
  • Answering the calls for The Manager Director; Screening the list of callers and replays the messages to the Manager or leaves messages at his desk.
  • Registering daily incoming correspondences in main registration book (Mail, Fax, telexes); Alongside Copies.
  • Handling all incoming soft and hard mails.
  • Taking notes from MD for drafting correspondence and documentation needed.
  • Organizing and attending MD meetings; take MOM and report them within 24 hours then store/file them adequately for easy access to MD’s review.
  • Follow-up on all MOM’s with suppliers/partners to ensure execution of all agreements on time.
  • Maintaining the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.
  • Attend all Office business outings (Lunch, dinner, gala dinners, events, Iftar invitations, corporate gatherings, etc…) and make a professional yet elegant appearance, at all times.
  • Translating documents from English to Arabic and Vice Versa especially legal documents.
  • Undertake any other duties assigned by direct manager.
  • Comply with Company’s Policies & Procedures and any other related documentation.
  • Provide Support for Company internal teams: Staffs Visas processing, staffs travel arrangements, expense tracking, travel programs, etc…
  • Ensure constant communication with Clients, suppliers and stakeholders including: SMS, emails, Season’s greetings Cards, Gifts, Newsletters, etc…
  • Monitor analyze and communicate PR results on a quarterly basis.

Job Requirements

  • Bachelor Degree or Diploma in Business Administration, Law studies, English Literature.
  • 6 to 8 years of Experience Office Management & Administrative functions or any related field.
  • Schedule Flexibility for Late working hours.
  • Excellent Command of English in written & in Verbal Communication.
  • Good Command of Microsoft Office programs (Excel, Word, PPT, etc…).
  • Good with budgets & prioritizing costs and expenses according to importance.
  • Reliable/good at hitting deadlines; Ability to multi-task activities, with a variety of parties.
  • Initiative taker and possess a good sense of ownership to oneself work.
  • Excellent Organization Skills in terms of organizing oneself work and prioritizing according to urgency of situations.
  • Possess the ability to analyze data and understand connections, have the Talent to recognize the opportunities for process improvement in those connections.
  • Have a great sense of attention to detail and to deadlines.

Featured Jobs

Similar Jobs

Search other opportunities
JobsAdministrationMD Office Manager