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Vice President Secretary

Heliopolis University
Salam City, Cairo
Posted 5 years ago
149Applicants for1 open position
  • 48Viewed
  • 8In Consideration
  • 22Not Selected
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Job Details

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Job Description

Tasks and Responsibilities:

  • Control and maintain files of records, reports and correspondence required for reference and efficient operation of the office;
  • Accomplish normal office work from photocopying, fax and email correspondence
  • Coordinate meetings of assigned university committees, which includes arranging logistics, preparing meeting materials and presentations
  • Call for meetings, seminars and prepare agendas as well as taking and drafting minutes
  • Serves as liaison between the Vice President and the different faculties offices and departments
  • Track students and parents complains, requests and commitments with faculties and departments
  • Formulate the required decisions and communications
  • Sort, screen and prioritize mail, and compose letters and e-mail correspondence as appropriate.
  • Receive visitors, preparing programs and tours
  • Help in Quality Control matters
  • Coordinate appointments for the Vice President
  • Establish appointments, meetings, attend meetings to provide information and serve as a resource person.
  • Answer incoming calls and requests for the Vice President, screening calls, providing information and serving as a resource person.
  • Prepare the lists and achieving of probation students and the follow up methods
  • Perform other related duties incidental to the work described herein

Job Requirements

Job Qualifications:

  • Academic Qualification:
  • High academic qualification Experience: At least 3 years and preferably previous experience in universities
  • English: Very good at least
  • Computer Usage: High skills in computer.

Skills and Qualities:

  • High communication skills, Good appearance and tact in conversation, Problem Solving, Time management, Precision

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