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Job Description
Company Introduction
Join a motivated team of innovative professionals who build the world’s most advanced solutions. We pride ourselves in a work culture that treats staff as partners in success. ISC is a world leader in AML/CFT solutions.
Job Description
- We are looking for a competent Executive Secretary to support high-ranking officials in our company.
- You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks in addition to managing the day to day administration of the office.
Responsibilities:
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost- effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Log incoming and outgoing invoice on the company ERP system
- Administer the HR ERP system by ensuring that staff adhere to the attendance policies
- Perform other tasks as assigned by the CEO
Job Requirements
Requirements
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field is desirable
- Fluency in English and Arabic is a big asset
- Willingness to travel on work assignments is a must.
- Travel would be 10% of the work time.