Administration Supervisor

• Manage the filing system of your section of Administration
• Supervise the day to day work of the Admin assistants - Work closely with the drivers to ensure smooth vehicle operation and maintenance.
• Ensure that company equipment and assets are functional.
• Assist staff and visitors with flight / hotel arrangements / visas as necessary.
• Ensure that the office premises, storerooms, car park, etc are always kept neat, tidy, organized and safe work environment, report and rectify any unsafe situations.
• Assist with the organization of social activities.
• Assist in ensuring peaceful relations with all other parties.
• Ensure emails are read daily and replied timely.
• Be aware of corporate guidelines, rules and regulations pertaining to current position. Confidentiality in all aspects shall be subject to strict observation.
• Facilitate Office events; Completes special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules, monitoring results.
• Provide supplies by identifying needs for reception, switchboard, mailroom, kitchen establishing policies, procedures and work schedule.
• Manage invoicing and expense control relating to the premises and serviced office environment.
• Ensure invoices are paid on time.
• Provide statistical and budget reports.
• Liaison with the other department’s needs.
• Liaison with the HSSE to prevent any issues related.
• Ensure company’s policies and security requirements are met.

Understand overall the Saudi law and govt authorities such as but not limited to:

• Ministry of Labour Law and its procedures. (Nitaqat, HRDF, etc.)
• Ministry of Interior; Immigrations, Traffic control,
• Ministry of Foreign Affairs; Visa’s and general inquires.
• Ministry of Commerce and Investment.
• Labour Importation.